City Clerk

Our notaries can witness signatures on most documents at no charge for Harborview residents. Bring a current photo ID and do not sign your document before you arrive. We cannot notarize wills, I-9 forms or documents written in a language our staff cannot read.

Most requests can start online. You can order a copy of a record, file a business certificate or book a notary appointment before you come to City Hall, and we will email you when your request is ready.

You can file your marriage intentions with us at least three days before your ceremony. Licenses are good for 60 days anywhere in the state. City Hall weddings are held on Fridays in the Harbor Room, with room for up to 12 guests.

We post every public meeting notice at least 48 hours before the meeting, not counting weekends and holidays. Notices appear on the bulletin board outside Room 601 and on the public notices page of this website.

The City Clerk keeps the official record of every City Council meeting, hearing and vote. Council meets Wednesdays at noon in the Council Chamber on the fifth floor of City Hall.

The Harborview City Archives hold records back to the town’s incorporation in 1854, including council minutes, harbor permits and early maps of the waterfront. Research visits are by appointment.

Each year we publish the Municipal Register, a guide to every City department, board and elected official, and the annual report of the Clerk’s office.

Margaret Okonjo has served as City Clerk since 2019. Before that, she ran the records office at the Harborview Port Authority for eleven years. She lives in Founders Hill with her family.